Mass Meeting of the Amherst County Committee of the Republican Party of Virginia
As Chairman of the Amherst County Committee of the Republican Party of Virginia, and pursuant to the Plan of Organization of the Republican Party of Virginia and as directed by the Committee, I, S. Vance Wilkins Jr., do hereby issue this call for a Mass Meeting to be held at Second Stage, 194 Second Street, Amherst VA 24521 or alternate location, starting at 7 p.m. local time on March 13, 2018 for the following purposes:
1) Electing a unit Chairman for the Amherst County Republican Committee
2) Electing members to the Amherst County Republican Committee up to the limits listed below for each precinct
a) Wright Shop 6
b) New Glasgow 12
c) Coolwell 7
d) Courthouse 17
e) Temperance 8
f) Monroe 9
g) Elon 22
h) Pleasant View 4
i) Amelon 22
j) Lonco 5
k) Madison 21
l) At large 40 If any precinct exceeds its limit the excess will be elected as at large members.
3) Conducting such other business as may properly come before the Mass Meeting
4) Electing up to 810 Delegates and an equal number of Alternates to cast 162 delegate votes at the Republican Party of Virginia 6th Congressional District Convention (as enumerated in the call of said convention) to be held on May 19, 2018 at 10:00 AM at the JMU (James Madison University) Convocation Center, 895 University Blvd, Harrisonburg, VA 22807 for the following purposes:
a) Electing a Chairman for the Sixth Congressional District of the Republican Party of Virginia;
b) Electing three (3) Regional Vice Chairmen for the Sixth Congressional District of the Republican Party of Virginia;
c) Nominating a Republican candidate for the United States House of Representative for the Sixth Congressional District of Virginia for the general election to be held on November 6, 2018;
d) The transaction of such other business as may properly come before the Sixth Congressional District Republican Convention.
Qualifications for Participation
All legal and qualified voters of Amherst County, under the laws of the Commonwealth of Virginia, regardless of race, religion, national origin or sex, who are in accord with the principles of the Republican Party and who, if requested, express in open meeting either orally or in writing as may be required, their intent to support all of its nominees for public office in the ensuing election, may participate as members of the Republican Party of Virginia in its mass meetings, party canvasses, conventions or primaries encompassing their respective election districts.
In addition to the foregoing, to be in accord with the principles of the Republican Party, a person otherwise qualified hereunder shall not have participated in Virginia in the nomination process of a party other than the Republican Party in the last five years. A single exception to the above shall be approved for a voter that renounces affiliation with any other party in writing, and who expresses in writing that he/she is in accord with the principles of the Republican Party and intends, at the time of the writing, to support the nominees of the Republican Party in the future. A voter that utilizes the foregoing exception, and thereafter participates in the nomination process of a Party other than the Republican Party, shall not have the benefit of the exception as identified in this paragraph thereafter.
In order to be eligible for election as a Delegate or Alternate Delegate to any convention, an individual must be registered to vote no later than the pre-filing deadline established by the Official Committee. A person who has made application for registration and meets all other requirements herein, but whose name does not appear on the local registration books solely because of the books having been closed in connection with a local election, will nevertheless be deemed a legal and qualified voter.
Declaration. Military delegates will be selected in conformity with the Plan of Organization of the Republican Party of Virginia. Any members of the Virginia National Guard, the United States Armed Forces, Merchant Marine, or Coast Guard, who are unable to participate in the election of delegates from their unit due their military orders, may be represented through the Military Delegation. To be so represented, they must declare by e-mail to the District Chairman firstname.lastname@example.org no later than April 9, 2018, that they intend to support the Party’s nominees in the ensuing election and that their orders preclude them from participating in person. The District Chairman will provide declarants with candidate preference ballots that will be cast on their behalf at the convention. Candidate Preference Ballot Subsequent to the receipt of the Declaration and by the later of seven (7) days of (i) receipt of the Member’s Declaration or (ii) the filing deadline for candidates to be voted on at the Convention, the Chairman or his designee shall email Qualifying Military Members a Candidate Preference Ballot, which shall also be available on the Sixth District Committee website (www.sixthdistrictgop.org ). Qualifying Military Members shall be entitled to cast a Candidate Preference Ballot to convey their ordered candidate preferences for offices to be filled at the Convention. The Candidate Preference Ballot must be returned to email@example.com no later than April 23, 2018. The Chairman or his designee shall, by email respond to each Military Member to confirm the receipt of each emailed returned ballot. The Chairman or his designee shall be responsible for ensuring the complete set of returned Candidate Preference Ballots are delivered to the permanent chairman of the Convention, once elected, for tallying the ballots in a manner designed to cast a vote in each round of balloting (as determined by the Rules adopted by the Convention) for the then-eligible candidate with the highest preference expressed on each Candidate Preference Ballot.
Candidates for election to the position of Chairman of the Amherst County Committee, Amherst County
Committee membership, Delegates (and Alternates) to the May 19, 2018 6th District Convention shall file the official prefiling form with the Committee Secretary, Amy Whitaker.
All forms must be received by the Secretary no later than March 6, 2018 by 5 p.m. to be valid. (postmarks do not govern) If in person or by US Post Office to: Amherst County Republican Committee, Attn: Amy Whitaker, 113 Lancaster Drive, Madison Heights, VA 24572. The Secretary, or her designee will be at this address to receive last minute filings from 4 PM until 5 PM March 6, 2018.
If by email to: firstname.lastname@example.org with copy to (email@example.com).
This Call and the Official Pre-Filing forms are published on the Republican Party of Virginia website, (www.rpv.org), the 6th District Republican website (www.sixthdistrictgop.org), the website of Amherst County Republican Committee, (amherstcountygop.org), or may be obtained from Amy Whitaker at (firstname.lastname@example.org) and Vance Wilkins at (email@example.com).
Registration and Fees
The doors of the mass meeting will open at 6:00 p.m. for registration. The DOORS WILL CLOSE AT 7 PM SHARP. Any participant NOT in line at 7:00 p.m. shall NOT be allowed to register for the mass meeting.
Those who seek to participate in the Mass Meeting shall be required to present valid photo identification to the Credentials Committee at the time of registration, just as is done in Virginia general elections or have at least two current members of the Committee identify them.
There will be no registration fee to participate in this mass meeting. There is a $20 voluntary registration fee to participate in the 6th District Convention. Membership dues are $15.00 per year. The filing fee for Unit Chairman is $100.00 to be attached to the Official Filing form.
Attendance at the Mass Meeting is not required if not more than one person pre-files for the office of Chair, not more than 810 people pre-file to be delegates to the 6th District Convention and not more than 173 people pre-file to be members, then those who pre-filed shall be automatically elected and the Mass Meeting may be cancelled.
Inquiries or questions may be addressed to Vance Wilkins at (434) 946-7599 or firstname.lastname@example.org.
Paid for and authorized by the Amherst County Republican Committee
If you’d like to Pre-File, please go to the attached OFFICIAL PRE-FILE FORM. Fill it out and follow the instructions therein.